FOR EXHIBITORS

Attention: Important changes are planned for PADDLEexpo 2020. The details are in progress. As soon as results are available they will be published here. The expected date for this is April 2020.

New opening hours:
1st day: 9:00 – 18:00
2nd day: 9:00 – 18:00
3rd day: 9:00 – 16:00

Become an exhibitor at PADDLEexpo 2020?
Please fill in the exhibitor registration form. After successful registration and manual check you will receive a confirmation by email within a few days.
Work on the hall plan will begin on 1 July 2020, and you will receive a placement proposal and an invoice for stand rental by 15 July 2020.
The maximum available space in the hall is 5000 m2. If this limit is reached, a note will appear at this page and additional registrations will be placed on a waiting list.
Exhibitor Registration

Floor Plan

– 2020 Floor Plan, public version (archive: 2019 version)
– 2020 Floor Plan, CAD; including stand dimensions (archive: 2019 version)

Power Supply, Walls, Carpet
Straight and simple: “Das Form!” (It’s the only form you really need. For power supply, walls & carpet)

Service Handbook 2020
Service Handbook 2020 english (PDF, ?? MB, ?? pages)
The most popular pages are:
– Stand Partition walls: page ??
– Carpet: page ??
– Electricity supply: page ??
– Forwarding agent, empty container storage: page ??
– Guarding of stands: page ??

• Please send your orders directly to the appropriate service partners, not to the organiser.
• Please re-contact the service partner if you have not received a response in 7-10 days.
• Please place your orders with the service partners in a timely manner (deadline on top of each order form, surcharge for latecomers).

Exhibitor Requirements
The PADDLEexpo is a global paddle sport trade fair. An exhibitor is admitted if the company does business, offers products and can demonstrate expertise in canoeing, kayaking, stand-up-paddling or accessories directly related to paddling. Other products from the company’s range can be exhibited, but only if they play a minor role at the stand.

Participation Fee (Stand Rent)
72,00 € / m2 (Stands up to 12 m2 are 864,- € flat), plus. 19% VAT for German exhibitors or CE-Exhibitors without valid VAT-Ident.-No.
The stand rent is due within 10 days. The stand rent is for participation and for the pure floor space. Optionally dividing walls, carpet, power supply and services are not included in the stand rent.

Stand layout (dimensions)
The first priority for the floor plan is the best use of space for optimising the ability to do business, keeping costs down, and providing the best possible selling atmosphere.
As a guideline by experience, non-binding:
1-28 m2 >> stand min. 4 m deep
29+ m2 >> stand min. 5 m deep
4-side open: min. 140 m2
3-side open: min. 70 m2
2-side open: min. 50 m2

Service Description
The organiser will …..
• hire the hall at the Nuremberg Exhibition Centre.
• send invitations to regular exhibitors, provide information to potential new parties, and proceed applications.
• create the floor plan and the exhibitor directory. This will be available online and in print. The printed directory will be available to visitors at the entrance. The content (company name, brand, website,…) must be supplied by the exhibitor.
• prepare order forms for Nuremberg Exhibition service providers of, e.g., electric power, carpet, stand setup, etc.
• send invitations to regular visitors and prepare visitor information.
• promote the event based on the organiser’s discretion in various media outlets, including but not limited to press releases, advertisements, etc.
• operate a website that includes basic exhibitor and visitor information.
• manage organisational issues such as: marking of stand spaces on the hall floor, arrangement of visitor registration and admission security, registration and communication with administration and authorities, hall clean-up after setup, daily hall cleaning, hall heating and air conditioning, sanitary services, security guard during all phases (setup, show, breakdown and move-out), general night security and first-aid station.

Time Schedule

April – June 2020:
Exhibitor registration.

July 1st, 2020:
Drawing the floor plan, approval by the authorities and safety administration.

July 15th, 2020:
The floor plan will be published..
Invoicing for participation and floor space. The invoice also includes the stand number, which is necessary to place service orders (carpet, walls, power,..)

August 2020:
Closing date for service orders (carpet, walls, power,… complete rental stands)

August/September 2020:
Exhibitor tickets will be sent by email (“Print-At-Home-Ticket”)

Booking confirmation
After registration as an exhibitor, you should receive a booking confirmation per email within 7 days. Please let the organiser know if that confirmation does not arrive in order to correct any possible errors.

Invoice
The floor plan will be finalised as of 1. July 2020 and then approved by the administration. After that, stand numbers will be final, and you will receive an invoice. You will need your stand number when you place an order for electricity, carpets or other services.

Exhibitor Directory
The insertion of company, brand and website in the directory and on the floor plan is not automatic. It is up to the exhibitor to provide this data and to approve the release of the data.
The information as it currently exists will be published on the website. Please take a look at these pages to review your company’s information, and please email any corrections or supplements.
Only brand representatives or owners, or those approved to represent the brand, may approve the information and its release.

Participation Promotion
Achieve the highest success from your participation on the fair by communicating and promoting your attendance. The most cost-efficient opportunities are on your own website, as a part of your email signature, or in your company newsletters.

Logo Download
Logos for your letters, invoices and other correspondence: Invitation letters, invoices, an email signature, newsletters, etc. You will find the PADDLEexpo logo in a variety of sizes and formats available for download here for use in any or all of the above communications or other media.

Exhibitors’ Tickets
Everyone with an exhibitor pass is allowed entry to the hall as of 8:00 in the morning. Thus, only true exhibitors should possess an exhibitor’s pass. Please do not give an exhibitor’s pass or ID to visitors or others who are not an exhibitor.
Exhibitor ticket order form.

Shipping to the Booth
When shipping directly to the exhibition stand please use this shipping address:
PADDLEexpo, hall 3A, Stand [your booth number]
[your company name]
Messezentrum
Karl-Schönleben-Strasse
90471 Nürnberg, Deutschland
Leave the receiver’s cell phone number on the box, just in case.

PADDLEexpo is four days, set-up day and three days runtime.
– Make sure that your goods arrive during this time.
– Make sure that you or the recipient is on location to take the goods when they arrive.
If the goods arrive before set-up day or after the show, the hall will be closed and nobody will be there to take them.
Shipping from outside the European Union: Paperwork, duty, custom clearance, VAT – make sure that your goods won’t get stuck at the customs before you despatch. If in doubt, contact your freight forwarder or the Nuremberg-Messe Partner for hall 3A “Schenker Fairs”:
_ Schenker Deutschland AG
_ Messezentrum Nürnberg
_ ServicePartnerCenter
_ 90471 Nürnberg
_ Tel +49 (0) 9 11. 8 17 48-0
_ fairs.nuernberg@dbschenker.com | www.schenkerfairs.com

Stand Party
A party at your stand is a welcome addition. Since there will be a joint industry party on the second day, it makes sense to schedule these the first day of the fair. On the third day, stand breakdown begins.
The fair will close at 18:00, so you should not start your stand party before 17:30. We want to ensure that business discussions at neighbouring stands can continue until 18:00. Thus, please plan that any promotions that may be loud or otherwise disturbing do not occur until after that time. No music please until 18:00!
The fair will close at 18:00. If there are still people at your stand past that time, it will be necessary to name a person who will be responsible for your event (see also VStättV – Germany’s Regulations for Public Assemblies). This person must be present and onsite from the start to the finish of your party or event and also available by telephone the entire time.

Party registration required before 20. August 2020
In order to be able to plan for security staff, fire and rescue services, as well as sanitary services, etc. we will need registration of your stand party before 20. August 2020. For registration, just send an e-mail with the following information:
• Beginning and end of your event
• Maximum number of persons estimated to be present
• Name of the responsible person
• Mobil phone number of the responsible person
Your stand party must not continue past 23:00 (in the event schedule, you will find 22:00, listed as the end. Thus, this leaves you a one-hour leeway to wrap up the party and clear the hall). At 23:00 every person needs to have left the hall. If this time limit is exceeded, the organiser of the stand party will be invoiced for any additional expenses incurred. The organiser of the stand party will also be held liable for any damage to either property or person. Please verify your insurance coverage in such cases.
The organiser of the stand party will also be responsible for its termination. Please do not admit additional participants to your stand party than there is room. Occupying other stands or the aisles is not permitted except as a route to leave the hall or go to the nearest WC. You will find the address for registering music events with Gema at technical guidelines.

Earlier Setup
This arrangement only applies for stands at a stretch of more than 100 square metres by one leaser (your 2020 PADDLEexpo invoice shows minimum 100 m2, respectively more than Euro 7200,- net). Such companies may enter the hall one day before the fair starts in order to set up their stands. The charge for that extra day is Euro 450,- net per stand and will be invoiced directly by Messe-Nuremberg.
Download the application form “Early Set-Up”
The invoice for that extra set-up day will be issued to you directly by the owner of the hall (Nuremberg Fair Co.). Contact: service.paddleexpo@nuernbergmesse.de

Stand Setup and Breakdown times

Setup/Move-in:
24. September 2020, 7:00 – 21:00
Deposit of Euro 100.00 / vehicles in the loading dock area
(Early setup with written permission from the Nuremberg Exhibition Company)

Breakdown/Move-out:
27. September 2020, 16:00 – 24:00
On the 27. September 2020 at midnight, all breakdown and move-out must be completed and the hall cleared. Please heed this when you are setting up your booth so you have enough staff on-hand for breakdown.

Parking in the loading dock
Setup/Move-in day: 24. September 2020:
Only when actually off-loading/loading, deposit of Euro 100.00 / 2 hours
During the fair:
No parking permitted in the loading dock area. Parked vehicles will be towed at the owner’s expense.
Breakdown/Move-out:
After close of the fair, entry after 16:30; no deposit required.

Parking of trucks, transporters and trailers
The loading dock area must be clear of all vehicles, trucks and trailers as of 21:00 on set-up day.
Do not park your van, truck or trailer at the visitor car park next to the hall – it will be towed away!
These vehicles can be parked in designated truck parking areas at no charge during the runtime of the show.
Download PDF: designated truck parking area
(PADDLEexpo: P1, Poststrasse. Please print this plan and give it to your truck driver)

Hall entry for vehicles
Passenger cars, trucks, delivery vehicles and trailers must remain outside of the hall. This is in effect permanent for 24 hours on Thursday (set-up), Friday, Saturday and Sunday (including move-out)
If your stand is located a large distance from the loading dock and door or you have larger goods to transport, we recommend obtaining a hand truck or other such transport aid.